Common actions

Asset actions are a basic feature of censhare. They are related to asset properties, relations or content output.

Prerequisites

There are no prerequisites in order to use these actions. Some actions are suitable for administrator only, and need a specific access.

Introduction

Asset actions are a basic feature of censhare Web. When you work with assets, you frequently execute asset actions to do so. These can be called from an asset page, asset list or a widget that displays related assets. Some applications also show related assets with specific asset actions.

You can find all available asset actions in the asset page menu or in the actions menu in asset lists and relation widgets, respectively. The actions available there may vary according to the context.

Accessing asset actions

To access the menu with the available actions, censhare provides several options.

On an asset page

All actions can be found in the asset page menu. Some actions are suitable for administrator only, and need a specific access, the developer mode. For some actions you need the respective permissions in order to see and execute them.

Icon	Meaning
	Button: Page actions

In an asset list

Most of the actions that are available on an asset page, can also be called from asset lists. When you move the cursor over a list item, the actions menu button is shown. Additionally, frequently used actions can be accessed directly via a button.

Icon	Meaning
	Button: Page actions
	Button: Preview
	Button: Open

Other actions may be available via direct access buttons, depending on the asset type and your system configuration.

In a Relations widget

Relations widgets show assets that are relate- to the currently opened asset. The Single relations widget shows one relation type per widget. The Multi-relations widget can show multiple relation types. These widgets are widely used in censhare Web, each with a specific configuration. When you move the cursor over an item in the asset list, the actions menu button is shown. Additionally, frequently used actions can be accessed directly via a button.

Icon	Meaning
	Button: Asset actions
	Button: Remove relation
	Button: Preview

Other actions may be available via direct access buttons, depending on the widget configuration.

Single and multi asset actions

When you work on an asset page or select one asset from a list or a relations widget, the actions always refer to that asset. Some actions are can also be executed for multiple assets simultaneously. To call these actions, first you have to select the respective assets. This can be done in asset lists or relation widgets.

In asset lists

As soon as you select multiple assets from the list, the asset actions menu is shown on top of the list. Besides that, frequently used actions can be accessed directly.

Icon	Meaning
	Button: Multiple asset actions

Actions that can be accessed directly are shown as menu items in the horizontal menu bar. These are Edit properties, Edit individual properties and Copy properties from.

In relation widgets

As soon as you select multiple assets in a widget, the asset actions menu and direct access buttons for frequently used actions are shown in the widget header.

Icon	Meaning
	Button: Multiple asset actions
	Button: Remove relations
	Button: Edit properties
	Button: Edit individual properties
	Button: Download files

Actions list

Icon	Action	Context	Description
	Manage tabs	asset pages	This action starts the dialog to manage the tabs of the asset pages with the current asset type. You can sort, add and remove tabs here.
	Add widget	asset pages	This action allows users to add pre-configured widgets to asset pages. Which configurations are available, depends on your system configuration.
	Add widget type	asset pages	This action allows you to add widgets to a tab and configure them afterwards. The developer mode must be enabled in order to show this action.
	Reset page	asset pages	This action resets any customizations from asset pages with the current asset type. Tabs or widget configurations that have been added or edited are removed.
	Save version	asset pages	This action is only available if unsaved changes exist in the current asset. It forces censhare to create a new asset version.
	Save and close	asset pages	This action is only available if unsaved changes exist in the current asset.
	Open	asset lists, relation widgets	This action opens the asset in a new page.
	Preview	asset lists, relation widgets	This action shows the assigned preview in a dialog. The dialog is empty if no preview has been assigned.
	Done	Task assets in the Project editor, asset lists and task related widgets	This action sets the completion of a task to 100 percent. For more information read the article Planning & tracking work with tasks.
	Remove relation	relation widgets	This action removes the relation between the currently opened asset and the respective asset shown in the relation widget.
	Assign to	asset lists, relation widgets	This action opens the workflow dialog where you can assign a user to this asset.
	Move up	relation widgets	This action is available if manual sorting is enabled in a relation widget.
	Move down	relation widgets	This action is available, if manual sorting is enabled in a relation widget.
	Demo behavior	asset lists, relation widgets	This action is only for developing purposes. The developer mode must be enabled in order to show this action.
	Domain management	asset pages, asset lists, relation widgets	Only with censhare Dedicated solutions: Move the asset to another domain. For more information, see The standard workspace.
	Edit properties	asset pages, asset lists, relations widgets, multiple assets action	This action opens the general properties dialog of an asset. If you call this action for multiple assets, the values for all assets are merged and edited in one field. If the initial values are different, the entry <<multiple values>> is shown. You can overwrite these by entering a value that will be applied for all assets. Note that only non-unique fields can be edited here. See also the following action.
	Edit individual properties	asset pages, asset lists, relations widgets, multiple assets action	This action allows you to edit the properties of multiple assets. Unlike "Edit properties" (see previous action) fields and values for all assets are displayed separately. The developer mode must be enabled in order to show this action.
	Copy properties from	asset pages, asset lists, relations widgets, multiple assets action	This action starts the wizard to copy properties from another asset to the selected asset.
	Edit relation metadata	relation widgets	This action starts the relation metadata dialog. It is only available if a relation has additional properties.
	Download files	asset pages, asset lists, Relations widgets, multiple assets action	This action is only available if the asset has one or more files. It starts the download dialog.
	Edit multiple assets	asset pages, asset lists, relations widgets, multiple assets action	This action starts the wizard to edit the properties of multiple assets. You can execute the action for a single asset, as well. However, its purpose is to select multiple assets from a list and edit their properties at once.
	Translate properties	asset pages, asset lists, relations widgets, multiple assets action	This action starts the wizard to translate asset properties with the application "Translation with memory". For more infomration read the article Translate asset properties with memory.
	Google natural language API	asset pages, asset lists	This action starts the content analysis of the selected asset(s) with the Google Natural Language Analyses.
	Duplicate	asset pages, asset lists, relations widgets	This action creates a duplicate of the asset.
	Create / release working copy	asset pages, asset lists, relations widgets	This action creates a duplicate of the selected asset with a "Working copy" flag. If the selected asset is a working copy, you can approve it with this action. Working copies are used to manage the release process.
	Add relation	asset pages	This action starts the dialog to create an asset relation. You can create any relation with this generic action.
	Show relations	asset pages, asset lists, relations widgets	This action shows a list of all existing asset relation of the selected asset. Relations are grouped by type and direction.
	Move to trash	asset pages, asset lists, relations widgets, multiple assets action	This action flags the selected asset for deletion. The asset is not deleted physically and can be restored.
	Delete	asset pages, asset lists, relations widgets, multiple assets action	This action deletes the selected asset physically. It cannot be restored.
	Create social media post	asset pages, asset lists, relations widgets	This action starts a wizard to create a social media post. At least one social media channel must be configured in the system. The action is only available for media assets - for example images.
	Add shared link	asset pages, asset lists, relations widgets, multiple assets action	This action starts the wizard to create a landing page or ZIP archive for asset files that can be shared with external users.
	Variants	asset pages, asset lists, relations widgets	This action creates a variant of the selected asset. Clicking here opens the sub-menu where you can select the desired variant type.
	Archive	asset pages, asset lists, relations widgets	This action archives the selected asset.
	Export	asset pages, asset lists, relations widgets, multiple assets action	This action can only be used with module assets. It downloads the XML configuration of the selected module asset.
/	Add to / remove from favorites	asset pages, asset lists, relations widgets, multiple assets action	This action adds the selected asset(s) to the "Favorites" list. The list can be accessed in the side navigation. If the asset is already on the "Favourites" list, you can remove it from there with this action.
/	Add to / remove from watchlist	asset pages, asset lists, relations widgets, multiple assets action	This action adds the selected asset(s) to the "Watched" list. The list can be accessed in the side navigation. If the asset is already on the "Watched" list, you can remove it from there with this action.
/	Add to / remove from pinboard	asset pages, asset lists, relations widgets, multiple assets action	This action adds the selected asset to the Pinboard. The pinboard can be accessed at the bottom of the screen. If the asset is already on the Pinboard, you can remove it from there with this action.
	Update branding configuration	System asset	This action restarts the server in order to make a new branding available in your system. The connection will be disrupted briefly for all connected users and all running actions will be canceled. You need root domain access in order to open the System asset and execute this action.
	Show asset XML	asset pages, asset lists, relations widgets	This action shows an XML representation of the asset. The action is suitable for administrators. The developer mode must be enabled in order to show this action.
	Show asset JSON	asset pages, asset lists, relations widgets	This action shows a JSON representation of the asset. The action is suitable for administrators. The developer mode must be enabled in order to show this action.