Standard dedicated workspace_user

As of censhare 2019.3, the censhare standard workspace provides preconfigured solutions for asset management, content management, product information management, publication management, and campaign management.

Context

The censhare standard workspace provides optimized asset pages and workflows for the dedicated work areas. The governance model (domains, roles & permissions) is aligned to allow effective collaboration over and between the dedicated work areas.

Overview

The censhare standard workspace of censhare 2019.3 introduces a specific governance model for dedicated solutions. The workspace pages and workflows were optimized to plan, manage and publish your media and product-related content. The dedicated work areas are aligned with organizational and collaboration tools. The new workspace enhances and simplifies the collaboration of different internal and external users. New dedicated user roles allow you to access the domains and grant you the permissions you need to carry out your tasks in censhare Web.

Dedicated work areas

The censhare workspaces are organized in specific work areas. The work areas are aligned with the specific domains and user roles. The following work areas are part of the standard:

Media management	Product information management	Content management
Upload, edit, and approve media assets. Manage usage rights. Create working copies. Create content translations and variants. Add keywords. Transform and store image ratios, resolutions and manage the outputs in digital and print channels. Manage brands. For more information, see Media-page_user.	Create a product classification and add products to a product category. Automatically inherit product features and feature values to classified product. Store product specifications in product assets. Add product text blocks, assign media assets and manage translations of product texts. Create product families, product editions, or product sets. Create relations between products. For more information, see Manage products..	Manage the publication cycle of your subjects, themes and stories. Create and manage campaigns. Organize articles and media assets in content categories. Add content to a channel output and manage the channel hierarchy. For more information, see Manage content.
Collaboration
Create tasks, plan deadlines and work efforts. Assign users or user groups to tasks. Use workflows to plan, track, review and approve your work. For more information, see My Work page_user and the Workflow management section below.
Project management
Define marketing plans. Create and plan projects, campaigns and tactics. Define milestones, goals, deadlines and budgets. Orchestrate content and media assets that are used in campaigns. Track progress and expenses. Assign teams and other resources. For more information, see Manage projects.
Organization management
Manage person resources, organize departments. Define goals for persons, departments, and your organizations. Manage availability times. Monitor the performance of campaigns, channels, publications, and authors in your organizations. For more information, see Manage organizations_user.

User roles

The new user roles control the access to a dedicated domain and work area. The required permission sets, domains, and workflows are assigned to each role. Depending on your tasks and responsibilities in censhare, one of the following user roles is assigned to you:

• Specialist

• Enabler

• Manager

• Consumer

• External service provider

• Solution administrator

Domain management

The new governance model is aligned with the dedicated work areas. As a user, you work in your default domain that corresponds to your work area. In your default domain, you create, edit and store assets. You can view assets in other domains, and move assets to other domains. The common and share domains are accessible to all users. They contain and store assets that are used in your whole organization.

The following default domains represent the dedicated work areas:

The following domains contain commonly used and shared assets:

* Online channels are not part of the censhare Dedicated solutions and must be installed and configured separately.

As a user, you work in your default domain. You can assign an asset stored in your default domain to other users in their default domains. For this, the asset must be moved to the appropriate domain.

Move assets to another domain

You can move asset between domains when you edit them on an asset page:

1. Open an asset. Click

   

    to open the Page actions menu, and select Domain management.

2. Select the domain, to which you want to move the asset.

The asset is moved to the new domain without confirmation or further notice.

Workflow management

censhare provides workflows for the different work areas and domains. The workflow steps are mapped to the common workflow states as shown in the following table:

Use these workflows for product assets, media assets or content assets, as well as for campaigns and projects. You can change the workflow step of an asset in the Kanban boards of the respective pages, or with the Assign to action.

The Kanban boards can be found in the Status tab of these pages.

Assign a workflow and workflow step

1. Click

   

    to open the Page actions menu, and select Assign to.

2. From the Edit workflow dialog, select a Workflow and Workflow Step (required).

3. Assign to a user (optional).

4. If you wish, set a manual deadline, and enable the Child asset completion toggle.