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Product Information
Service & Support
Partner documentation
About Censhare

Main

Product Information
Service & Support
Partner documentation
About Censhare

Main

What's new in Censhare

Release information

System requirements

Censhare Web browser requirements
Censhare server, database and tools requirements
Compatibility matrices
Censhare clients requirements

Third-party libraries
Known issues
Deprecations and changes

User Guide

Get started

Key concepts
Tools
Log in - log out
Change your password
Change password (Censhare Client)

Get to know your workspace

The standard workspace

The simple DAM workspace

The dashboard
Access common actions - top navigation
Access assets quickly - side navigation
Manage tabs
Manage widgets
Pin assets to pinboard

Common actions
Edit user profile
Edit user preferences
Keyboard shortcuts
Rich text editing for properties

Manage assets

Work with assets

Upload files & create assets

Create empty assets
Create assets from templates
Upload files
Upload multiple and large files
Upload & edit wizard
Check for file duplicates
Check files for malware and viruses
Import and export assets (Censhare Client)

Search & filter assets

Quick search
Detailed search

Expert search

Operators
AND and OR operators
NOT and RELATION operators
Expert search recipe

Find assets with the Asset Chooser
Search assets by keywords
Sort search results
Asset Explorer
Export search results
Store, share & manage searches
Filter search results
Media categories (structured search for image assets)

Search & filter assets (Censhare Client)

Asset Query window (Censhare Client)
Quick search (Censhare Client)
Preview lists in Asset Query window (Censhare Client)
Search tips (Censhare Client)

Edit & relate assets

Manage asset properties

Work with asset details
Properties widget
Edit individual assets
Bulk-edit with the wizard
Bulk-edit with the Properties Editor
Copy asset properties

Manage asset relations

Add relations with the Asset Picker
Manage relations in the table widget
Add relations by drag & drop

View & organize assets

View assets
Asset lists
View asset relations
Working with asset lists
Assign previews to assets
Compare previews
Tag assets with keywords
Build an asset taxonomy
PDF previews (Censhare Client)
Use Preview widget with PDFs (Censhare Web)
Use multi-page layout with PDFs (Censhare Client)

Share assets & collaborate

Download asset files
Share asset files via download links or web pages
Ad-hoc exports with Export groups

Communicate on assets

In Censhare Web

Messages and tasks
Working with markers in Censhare Web
Compare content with markers
Notifications about communication updates

In Java Client

Messages and tasks (Censhare Client)
Working with markers in Java Client

Store & delete assets

Restore asset versions
Delete assets

Manage workflows & completeness

The My work page
Work with workflows
Completeness checks
Quality gates
Workflow concept

Manage media

The Media Page
Edit images
Analyze media with Google Cloud AI
Google Cloud Vision image analysis
Google Cloud Vision (Censhare Client)
Google Cloud Video AI (Censhare Client)
Publish social media posts
Interactive previews of 3D models
Create screenshot of 3D model assets
Extract files: Create assets from bundle files
Simple video editing in Censhare Web

Manage product information

Manage your products

Import product classifications

Import product classification localizations

Import product data (Censhare Web)
Import product data (Censhare Client)
Product assets
Manage product text blocks & feature stories
Edit product features
Create & publish product specification tables
Export product data (Censhare Web)
Export product data (Censhare Client)

Manage content

The Content Page

The Content Editor

Work with the Content Editor
Create and open articles
Display article content
Structure your content
Edit your content
Alternative text for content-in-content placements (Censhare Client)
Preview for content-in-content placements (Censhare Client)

Kanban board - manage publication cycles
Kanban board - manage property values of asset sets
Manage release process
Google Cloud Natural Language Analysis (Censhare Client)

The Xeditor

Create and open Xeditor texts
Edit and save Xeditor texts

Google Cloud Natural Language Analysis

Manage translations

Prepare Text assets for translation
Translate with memory
Manage translation memory
Translate without memory
Exchange translations with XLIFF (Censhare Client)
Create translation reports
Translate asset properties

Manage print & publications

Work with Adobe InDesign documents

Create and view layouts
Edit layouts
Edit images & text in layouts
Edit asset structures
Adjust layouts
Create PDF
Manage layout elements
Work with layout snippets
Resolve content & geometry updates in layouts (Censhare Web)
Resolve content & geometry updates in layouts (Censhare Client)
Control geometry updates with content locks in layout geometry variants
Supported frames & content in InDesign
Edit content of XML placements (Censhare Client)
Frame fitting options for InDesign placements (Censhare Client)

Work with Adobe InCopy documents

Create and open ICML Text assets
Display ICML texts
Edit ICML texts
Edit multiple ICML text sections
Edit ICML texts in the Editor for InDesign Documents
Review ICML texts
Preview ICML texts
Prepare Adobe InCopy files for Translation with Memory
Add footnotes in ICML texts (Censhare Client)
InCopy Editor known issues

Plan publications with flatplans

Key tasks in the flatplan
Sheets and binding options
Insert special content
Work with print previews (Censhare Web)

Plan publications with flatplans (Censhare Client)

Work with flatplans (Censhare Client)
Select elements in flatplans (Censhare Client)
Define regions for local editions (Censhare Client)
Check for conflicts in flatplans (Censhare Client)
Work with print previews (Censhare Client)
Select and save page preferences for print setup (Censhare Client)

Reduce PDF size
Reduce PDF size (Censhare Client)
Managing asset templates with production flags

Manage projects

The Projects Page
Work with tasks
Approvals
Project Editor
Time zone support for project management

Manage teams & organizations

Plan team workload
Manage your organizations

Use CI HUB integration

Install & register
Login & connect

The CI HUB panel

Open, download & place assets
Update & create assets

Administrator Guide

Get started

Components and architecture
Key concepts

Administrator tasks and tools

censhare Admin Client
Configure server actions - generic parameters
Configure the system asset - Censhare Web
Server actions in Censhare Web
Best practices for administrators

Administrator role and access

Switch to Admin mode - Admin Client
Switch to Developer mode - Censhare Web
Switch to Admin mode - Censhare Client

Installation

RPM installation tutorial

Install additional services

Install Mail service
Install Image Service tools for Censhare Server or Service Client
Install color profiles, job options and fonts

Install Oracle or PostgreSQL databases

Censhare clients

Install Java-based Censhare clients
Install and configure Censhare Service Client

Load balancing with HAProxy
RPM installation packages

Setup

Initial configuration for CGW, SRS, and additional services

Censhare Server

Initial Censhare Server and database configuration

System properties

Configure units in numeric asset features
Configure application server names
Providing fonts for XSL-FO-transformations

Localization

Enable UI languages
Assign languages to applications

Services

HTTP server service
FTP service
Mail service app registration for OAuth 2.0
Messaging service
Mail service

Master data

Export and import Master data

Modules

Change history of modules
Server actions
Preferences

File system

File management
File system replication
Configure Censhare file system replication
Clean temporary file systems
Storage item locations
Hash codes for storage items
Configure Production asset file systems Ro to test server
Configure file system & Render Client in multihomed environments
MIME types

Amazon S3

Amazon S3 - Basics
Amazon S3 - Configuration
Amazon S3 - Monitoring
Amazon S3 vs local file system
Whitepaper - Deploy Censhare in AWS Cloud

Embedded Censhare database (cdb)

Rebuild cdb
cdb performance optimization

Remote server setup

Cluster multiple Censhare servers
Remote server distance
File system setup in clustered environments
Render Client setup in clustered environments

Update server configuration & synchronize remote servers

Database setup

Cheatsheet - Oracle and PostgresSQL
Export & import PostgreSQL database
Export Oracle database
Import Oracle database
Oracle compression licensing
Oracle Extended Data Types
Enhance security in Oracle database environments
Migration Oracle → PostgreSQL
Migration PostgreSQL → Oracle
Number of database connections - Configuration & troubleshooting
Oracle database installation
Extended data types for Oracle 18

censhare clients

Client-Server communication
Client versions
Change memory allocation

Censhare Admin Client

Cached tables
Production flags

Censhare Client

Local client preferences
Configure asset flag calculation

Censhare Render Client

Render Client - Ports to open and installation
RMI hostname for Render Client and Service Client for multihomed server
Login for Render Client and Service Client

Censhare Service Client

Login to Service Client

Virtual File System (VFS)

VFS versions and OS compatibility
VFS Configuration
VFS Troubleshooting
VFS Logging
File system switches without content updates

Configure HTTP proxy for Censhare Client and Censhare Admin Client

Censhare Web

System asset configuration
Censhare Web monitoring and configuration

Network

The hosts.xml file
Ports in Censhare environments
Port redirects with system tools
Connect to Censhare via SOCKS proxy server
RMI hostname and port mapping
Default Trust Manager for secure RMI communication

Updates & Upgrades

Technical FAQ Censhare components and Keycloak
Project FAQ Censhare and Keycloak
Updating Censhare
Migrate users to Keycloak
Why bugfix updates make more sense than hotfixes
Missing languages after server upgrade
Analyze conflicts after a master data update
Patch and Bugfix Updates and Re-Installations

Migration

Portability of user IDs to other systems

Authentication and user management

How Keycloak works with Censhare
Install Keycloak
Configure Keycloak
Upgrade Keycloak

User management

Manage user accounts

Authorization mapper

How mapping works
User data synchronization
Custom mapping
Enable logging for authorization mapper

Add new users to Keycloak
Migrate users to Keycloak
Manage user passwords
Manage user groups
Configure user settings

Domains, roles & permissions

Domain concept
Roles and permissions
Permission concept
Standard governance model for Censhare Web
User roles for dedicated solutions
Domain framework for dedicated solutions
Role and permission schemas
Avoid XSS vulnerabilities in custom Widget templates

Security management

Whitepaper - Data privacy
Certificates in Censhare environments
Configure virus & malware checks for asset files

Define password policies

Password server actions

censhare authentication with private/public key
Configure session handling
Configure WebSocket connections

Secure storage of secrets to access services

Understand secrets storage
Secrets storage in Censhare Classic and Censhare Cloud
Configure secrets storage using a vault system
Configure secrets storage using file
Use of vault system and Secrets file at the same time

Avoid XSS vulnerabilities in Widget template customizations

Search and navigation management

Customize the Quick search, filters, and sorting options
Create full-text index
Customize the Detailed search
Build keyword hierarchies for the Detailed search
Configure the Asset Explorer
Configure search result export

Search & navigation management (Censhare Client)

Customize the Quick search in Censhare Client

Manage stored and shared searches

Asset life cycle management

Ingest and create assets

Create asset types
Configure file types
Duplicate asset structure automatic
Use hash codes to avoid file duplicates
Configure file upload for Censhare Web
Configure multi-thread file upload in Censhare Client
Configure asset import
Hotfolder file and folder structures
Attribute mapping for ingested data
Merge assets
Configure hotfolder actions
Configure a Quarantine Area for new assets

Enrich and manage assets

Manage asset properties - Censhare Web

Properties Editor

Properties Editor - license renewal

Configure Properties widgets
Configure inline editing
Configure multi-editing
Metadata directives - introduction
Metadata directives - overview
Dynamic value lists - Create drop-down lists for property values
Feature inheritance - Key concept
Feature lookup - Key concept

Manage asset relationships

Configure asset relations and references
Resource and performance tips for asset relations and references
Sample configuration - relation features and relation metadata dialog
Asset relation types
Configure asset filters
Filters for asset reference features and relations
Asset relation properties and asset reference child features

Quality-check and process assets

Workflows

Preconfigured workflows
Create custom workflows
Configure workflows
Workflow states

Configure approvals

Manage quality gates

Quality gate sequences
Quality gates

Completeness checks

Completeness check widget

Predefined quality gates
Quality gate reports

Working copies - configure release process
Working copies - customize with XSLT

Share and distribute assets

Set up E-mail links
E-mail command
Configure asset export
Export asset attributes
Content Export 2 basics
Configure download URL
Configure dynamic download formats

Store and retire assets

Asset Deletion 3

Asset Deletion 3 - Remove versions
Asset Deletion 3 - Deletion process
Asset Deletion 3 - Configure deletion policies
Asset Deletion 3 - Check constraints for deletion
Asset Deletion 3 - Configure server actions for deletion
Asset Deletion 3 - Monitoring

Asset Deletion 1
Compare Asset Deletion 1, 2 & 3
Move asset content to new asset version

Manage asset communication

Access to communication assets
Configure email notifications for user mentions
Configure asset notification cleanup

Media and content management

Image management

Configure automatic image creation
ImageService API
Image service - apply ICC profiles
Image service - Xinet
Configure image resolutions
Create isolated product images via clipping paths
Image cropping - transformation variant
Indexed PNG image files converted with pngquant
Image orientation feature
Support for Adobe PSB MIME type

Metadata mapping for media file import/export

ExifTool - Metadata mapping
ExifTool - Metadate mapping example
ExifTool - Troubleshooting

Metadata handling in variants and dynamic downloads
Activate image slicing (Censhare Client)
Supported image formats

Video management

Video transcoding with AWS Elemental MediaConvert
Video transcoding with Amazon Elastic Transcoder
Video transcoding with FFmpeg
FFmpeg presets
Video previews
Video Editor

Content management

Content Editor management

Configure the Content Editor
Content Editor - standard content structure v3
Content Editor - standard content structure v3 - customize UI definition
Configure spellcheck and add custom languages

RelaxNG - XML Schema language
Right-to-left writing support in Censhare Web
Migrate content between asset versions

Xeditor management

Configure Xeditor in the Admin Client
Configuration in Cloud Gateway and HAproxy
Configure Xeditor in Censhare Web

Document management

Automatic PDF previews for Office documents (Censhare Client)
Office installation and configuration

Newsroom management
Manage usage rights

Product information management

Standard product classification - Key concept

Configure import actions for standard product classifications

PIM connector - Key concept

Install and set up the Pentaho server
Configure product data export with Pentaho
Custom schemas & transformations

PIM - Create product features
PIM Advanced product feature configuration
Configure Product item preview selection
Ingest looked-up product features
Feature groups
Define product families
Create output tables for online and print deliverables
Set up quality gates for products
Products
Product items
Product item groups
Product families
Product accessories
Product parts
Product spare parts
Product warranties
Product services
Product service sets
Product editions
Product sets
Product series
Hero products
Product text blocks
Product text block titles
Product feature stories
Product outputs
Product categories
PIM - Key concept
Custom product classification

Translation management

Set up translation & localization

Set up Translation with Memory
Set up the translation memory (TMX)
Configure variables for translation memory
Segmentation and tag rules for TMX
Article templates for Translation with Memory
Configure translation of asset properties with memory

Share translations

XLIFF 2 support
Automatic XLIFF export and import
Configure the segmentation for XLIFF export
Import and export segments
Import TMX via hotfolder
Configure import & export of terminology

Repair translation memory (TMX)

Print and publication management

Adobe integration

About the Adobe plugin

Adobe Plugin vs. CI HUB Plugin comparison
Adobe plugin FAQ
Install the Adobe plugin
Activate logging for the Censhare Adobe plugin
Update Adobe InDesign, InCopy or InDesign Server (Windows)
Error updating Adobe Creative Cloud

Install and configure InDesign Server

Installation of InDesign Server and Render Client
Serialize InDesign Server after the trial with Adobe PRTK
Configure communication between InDesign Server and Censhare Render Client
Activate Render Client and InDesign LayoutService
Automate InDesign Server start, stop, and restart
Configure Render Client and InDesign Server as Windows service
InDesign Server rendering - parallel jobs
Reporting for InDesign documents with Render Client
InDesign - Integrate JavaScript
Automatic OPI exchange with Censhare Renderer
Fix color management policies in InDesign Server
How to check the InDesign Server version

Configure InDesign layouts

Performance improvements for processing InDesign layouts
Searchable geometry update flags
Export InDesign layouts to standard articles (Censhare Client)
Enable Dylation dynamic layouts for Adobe InDesign
InDesign snippets (IDMS) in the Censhare Virtual Filesystem (VFS)
Configure Layout Element widgets
Cleanup of placement relations for layout assets
Configure variant editing in InDesign (Censhare Client)
Layout geometry variants (Censhare Client)
InDesign scripting (Censhare Client)
Layout placement with conversion (Censhare Client)
Place collections with transformations (Censhare Client)
Filter assets in the Editor for InDesign documents (Censhare Client)

Page planning

Dynamic page planning
Configure page formats
Configure print colour definitions

Page planning (Censhare Client)

Configure percentage markers for ad placements (Censhare Client)
Configure print previews in flatplans (Censhare Client)
Display options in flatplans (Censhare Client)
Page planning with XPath (Censhare Client)
Define regions for flatplans (Censhare Client)

Generate PDF

Create PDF as child asset
PDF export preferences
Configure PDF downsize
Create single-page PDF from a layout
RemoteDirector™ Soft Proofing

Web-to-Print templates

Web-to-Print tutorial
Web-to-Print Adobe InDesign Liquid Layout

Marketing project planning

Set up project and task management
Working time conversions

Variant management and targeting

Create variant server action fails

Asset feature customization

Add feature unit
Add feature types

Create asset features

Configure basic attributes
Configure storage options
Configure data value types
Configure feature index
Set feature relevance

Creating and Using Macros in Censhare (Macro UI Editor)

Asset transformations

Create E-Mail editorial workflows
Send E-Mail via XSLT
Combine PDF pages
XSLT server action example
Export and import asset via transformation
Export asset lists or search results to new assets

Asset process automation

Configure automatic server actions
Configuration type AutoExecute
Configure asset automation
Configure preferences for server actions
Enable Fork Sync mode
Statistics on defined events
Asset events on remote servers
Change detection in asset structures

Censhare Web customization

Workspace configuration

User workspaces
Assets in the standard workspace
Side navigation in the standard workspace

Workspace configuration methods

Modify workspace with resource replace variants
Workspace templates with resource events
Workspace templates with XML files
Tutorial - Create an XML workspace template

Modify the standard workspace

Change links in the side navigation
Special changes to pages, tabs, and widgets
Configure roles for asset actions in a workspace

Update the standard workspace

Analyze workspace modifications

Report on resource replace variants
Report on workspace templates
Ruling out changes to the workspace structure

Widget configuration

Generic widget configuration
Configure Properties widgets
Configure Single-relation widgets
Configure Multi-relation widgets

Configure Table widgets

Configure asset relations (config) assets
Configure root and child queries for tables
Configure table layouts and columns

Configure Report widgets
Configure Life Report widgets
Configure Transformation Chart widgets
Configure detail panel
Preview widget: allow multi-page layout for PDFs

Other Web UI customizations

Customize asset previews
Configure automatic previews for assets without files
Configure asset list views
Configure the Table view for asset lists
Customize the Create asset dialog
Configure the Asset picker
Configure property groups
Add toolbar to specific widgets
Change double-click behavior of assets to open with an application
Add server actions to page actions menu
Asset relations configurations for Table widgets and Properties Editor
Customized Edit properties dialogs
Create custom Kanban boards

Censhare Client customization

Modes in Content Editor and Article Editor
Content-in content via XLINK
Create entries in pop-up or auto-completion fields
Create icon keys via expressions
Customize column sorting
Customize text previews with XSLT
Extensions of the For-Each widget
Insert text in empty fields
Support for multiple icon resource sets
XML Editor - Radio Button widget
XML Editor - Auto-completion field
XML Editor - Create variables
XML Editor - Date widget
XML Editor - Drag & drop assetsCustomize
XML Editor - Hide toolbar in Structure Editor widget
XML Editor - Image widget
XML Editor - Image Crop widget
XML Editor - Include widget with URL parameter
XML Editor - Tab widget
XML Editor - adjustable Text fields
XML Editor - UIAction widget
XML Editor - URL in embedded web browser

System customization

Customization best practices
Add custom master data
Add master data for special cases
Portability of user IDs
Add custom Module assets
Change module assets using variants
Synchronize custom data
Generic Report service for interfaces
Generate resource keys

Operation

Monitor server and services

Performance analysis of Censhare Server
Improve performance for remote asset events
RAM allocation for Censhare Server
Memory management with G1 Garbage Collector
Check for memory leaks
Limits for Censhare Server logfiles
Send server logs to Syslog server
Analyze Censhare commands
Improve performance by caching transformation results
Optimize monitoring on Windows - Problem Reporting
Manage Censhare services with systemd
Manage Censhare services with rccss
Monitor and log Censhare

Monitor database performance

Analyse database connections
Oracle database performance checks
Oracle database performance checks (Admin Client)
PostgreSQL database performance check
Vacuum process for PostgreSQL databases
Automatic database cleanup of asset history
Optimize CDB - adjust feature indexes
Optimize CDB - fast index rebuilding

Client logging

Monitor Censhare Client UI thread
XML Logging in the Censhare Client

Debug Virtual File System

Censhare Web debugging tools

Channel sniffer
Advanced profiler
Command executor

Backup and restore

Configure backup for PostgreSQL
Point-in-time recovery for PostgreSQL

Insights application

Insights application architecture
Insights API endpoints
Getting started
User management
Metrics
Cluster cleanup

Solutions

Censhare DAM Starter Kit

Installation guide
Project setup & customization

Censhare Dedicated solutions

Import sample data

Online solutions

Integrations

Social media management

Install Social Media service
Configure Social Networks module
Create social media channels

Google Cloud AI

Concept of Google Cloud AI analysis
Configure Google Cloud AI services

CI HUB integration

Concept
Setup CI HUB in Censhare
CI HUB Plugin vs. Adobe Plugin Comparison

Developer Guide

Breadcrumbs

Home
Censhare Documentation
Administrator Guide
Security management

On this Page

Secure storage of secrets to access services

Understand secrets storage
Secrets storage in Censhare Classic and Censhare Cloud
Configure secrets storage using a vault system
Configure secrets storage using file
Use of vault system and Secrets file at the same time

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