As of censhare 2019.3, the censhare standard workspace provides preconfigured solutions for asset management, content management, product information management, publication management, and campaign management.
Context
The censhare standard workspace provides optimized asset pages and workflows for the dedicated work areas. The governance model (domains, roles & permissions) is aligned to allow effective collaboration over and between the dedicated work areas.
Overview
The censhare standard workspace of censhare 2019.3 introduces a specific governance model for dedicated solutions. The workspace pages and workflows were optimized to plan, manage and publish your media and product-related content. The dedicated work areas are aligned with organizational and collaboration tools. The new workspace enhances and simplifies the collaboration of different internal and external users. New dedicated user roles allow you to access the domains and grant you the permissions you need to carry out your tasks in censhare Web.
Dedicated work areas
The censhare workspaces are organized in specific work areas. The work areas are aligned with the specific domains and user roles. The following work areas are part of the standard:
 Media management
|  Product information management
|  Content management
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Upload, edit, and approve media assets. Manage usage rights. Create working copies. Create content translations and variants. Add keywords. Transform and store image ratios, resolutions and manage the outputs in digital and print channels. Manage brands. For more information, see The Media Page. | Create a product classification and add products to a product category. Automatically inherit product features and feature values to classified product. Store product specifications in product assets. Add product text blocks, assign media assets and manage translations of product texts. Create product families, product editions, or product sets. Create relations between products. For more information, see Manage products.. | Manage the publication cycle of your subjects, themes and stories. Create and manage campaigns. Organize articles and media assets in content categories. Add content to a channel output and manage the channel hierarchy. For more information, see Manage content. |
 Collaboration
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Create tasks, plan deadlines and work efforts. Assign users or user groups to tasks. Use workflows to plan, track, review and approve your work. For more information, see The My work page and the Workflow management section below. |
 Project management
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Define marketing plans. Create and plan projects, campaigns and tactics. Define milestones, goals, deadlines and budgets. Orchestrate content and media assets that are used in campaigns. Track progress and expenses. Assign teams and other resources. For more information, see Manage projects. |
 Organization management
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Manage person resources, organize departments. Define goals for persons, departments, and your organizations. Manage availability times. Monitor the performance of campaigns, channels, publications, and authors in your organizations. For more information, see Manage your organizations. |
User roles
The new user roles control the access to a dedicated domain and work area. The required permission sets, domains, and workflows are assigned to each role. Depending on your tasks and responsibilities in censhare, one of following user roles is assigned to you:
Domain management
The new governance model is aligned with the dedicated work areas. As a user, you work in your default domain that corresponds to your work area. In your default domain, you create, edit and store assets. You can view assets in other domains, and move assets to other domains. The common and share domains are accessible to all users. They contain and store assets that are used in your whole organization.
The following default domains represent the dedicated work areas:
Product | Media | Content | Share | Archive |
|---|
Stores product classification and product assets | Stores media assets | Stores campaigns, content categories, subjects, and content assets | Stores assets that are shared within an organizational unit | Stores archived assets from any of the sibling domains. |
The following domains contain commonly used and shared assets:
Global share | Common resources | CMS* |
|---|
Stores production assets that are available to all below domains (all roles) | Stores resource assets that are available to all below domains (only solution administrators) | Online channel and satellites management (optional - only channel administrators) |
* Online channels are not part of the censhare Dedicated solutions and must be installed and configured separately.
As a user, you work in your default domain. You can assign an asset stored in your default domain to other users in their default domains. For this, the asset must be moved to the appropriate domain.
Move assets to another domain
You can move asset between domains when you edit them on an asset page:
Open an asset.
Click the three dots to open the Page actions menu, and select Domain management.
Select the domain, to which you want to move the asset.
The asset is moved to the new domain without confirmation or further notice.
Workflow management
censhare provides workflows for the different work areas and domains. The workflow steps are mapped to the common workflow states as shown in the following table:
Workflows / steps |
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| Workflow states |
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Product: Manage the workflow of products. | Media: Manage the workflow of images, videos, audio files, and 3D models. | Content: Manage the workflow of articles. | Project: Manage the workflow of projects, tactics, media plans, task lists, and campaigns. |
|
Plan | Plan | Plan | Plan | In planning |
Enrich | In creation | In creation | In creation | In production |
Approve | Approve | Approve | Approve | In approval |
Ready to use | Ready to publish | Ready to publish | Ready to publish | Complete |
In use | Published | Published | Published | Published |
- | - | - |
| Error |
Use these workflows for product assets, media assets or content assets, as well as for campaigns and projects. You can change the workflow step of an asset in the Kanban boards of the respective pages, or with the Assign to action.
The Kanban boards can be found in the Status tab of these pages.
Assign a workflow and workflow step
Click the three dots to open the Page actions menu, and select Assign to.
From the Edit workflow dialog, select a Workflow and Workflow Step (required).
Assign to a user (optional).
If you wish, set a manual deadline, and enable the Child asset completion toggle.