Working with asset lists | Censhare Documentation

Asset lists, such as Favorites, Last edited in the navigation menu and search results, enable you to perform actions on one or multiple assets.

Regardless of the view type, from any asset list you can access a wide range of actions. However, available asset actions vary. Some actions can only be performed on one asset at a time, whereas others can be performed on multiple assets. Keep in mind that it plays a role how many assets you selected before performing an action. Depending on this, some actions will be applied to only the selected asset(s) or to all of them.

Single asset actions

In the list view, you can hover over an asset name and a few buttons will appear.

Icon	Action	What it does
	Preview of the asset	The preview will be overlayed in the list view.
	Open asset	Opens the asset in the same window.
	Various actions	See the full list below .

Icon

Action

What it does

Screenshot 2022-12-28 at 15.33.04.png

Preview of the asset

The preview will be overlayed in the list view.

Screenshot 2022-12-28 at 15.38.40.png

Open asset

Opens the asset in the same window.

Various actions

See the

full list below

You do not need to select an asset to access those actions. On the other side, when a few assets are selected, the aforementioned actions will only apply to one asset.

Also, if you go to the -menu in the top right corner of the list, the actions available there will be applied to all assets even if one of the assets is selected. Available actions are:

Multiple asset actions | Asset selections

Quite often, you do not need the whole list but only a small portion of it. By sorting your results or refining your search, you can narrow down the original list. Alternatively, – and often much easier! – you can select a few assets on the list using Shift or CMD/Ctrl buttons.

With more than one asset selected, you will see the title menu with the following actions.

Icon	Action	What is does
	Reset selection	Allows you to reset the selection by clicking on the X
	Open in new search	This will limit your list to the selected assets.
	Edit properties	This will open a simple editing dialog that allows you to set the same value across all selected assets for certain properties. The initial search remains open and can be accessed from the left navigation pane, under Open. This action won't not available if at least one of the selected assets is checked out.
	Edit properties with Properties Editor	Redirects you to the Properties Editor .
	Various actions	See the full list below .

All assets

When no asset is selected, you can access the -menu in the top right corner of the list and choose between one of the following actions:

Every action will be applied to all assets on the list.

Full list of available asset actions

The following actions are accessible in the list view:

from the asset -menu for one certain asset
from the -menu in the title menu for asset selection

One-asset actions are identical to those available on the asset page. Many other actions are also available in a different context, as described here.

Apart from this:

Some actions have more than one option.
Some actions can be reverted. This needs to be done through the asset action menu as there is no undo button otherwise.
When an asset happens to be at the bottom of the list, the -menu is not shown completely. Please scroll down to revoke a scroll bar and see all actions.

The order in the table reflects the order in the UI.

Icon	Action	What it does	Available for
	Assign to	Opens a dialogue window where you can select a workflow to be applied to the asset and assign a new task to a person. This action won't not available for an asset that is currently checked out.	one asset
	Open in new search	This will limit your list to the selected asset(s).	one asset	multiple assets
	Cancel edit	These actions are only available for an asset that is currently checked out.	one asset
	Save version		one asset
	Save and close		one asset
	Edit properties	Opens a dialogue window for editing properties called Content Editor. For multiple assets, this allows to bulk-edit asset properties and set a consistent value across multiple assets. The properties where values do not match will be shown as Different values.	one asset	MULTIPLE ASSETS
	Edit properties with Properties Editor	Opens selected asset(s) in the properties editor .	one asset	MULTIPLE ASSETS
	Edit Content	Opens an editing dialogue for the assets of the text (XML) and InCopy (ICML) type. Content editor for article assets Integrated Adobe InCopy editor for InCopy documents	one asset
	Copy properties from	Allows to transfer properties between assets as described here. This action won't not available for an asset that is currently checked out.	one asset	multiple assets
	Edit multiple assets	Opens the Bulk operation wizard that allows you to edit properties of one or multiple assets	one asset	MULTIPLE ASSETS
	Download files	Allows to download master, preview, and/or thumbnail files of the selected asset(s).	one asset	multiple assets
	Export	Opens the export dialogue.	one asset	multiple assets
	Create shared link	Allows to create a download link for files attached to the assets (master, preview, and/or thumbnail). An expiration deadline can be set for such link.	one asset	multiple assets
	Translations	Read more about translations here .	-	-
	Translations \| Translation report	Generates a translation report for the assets that have been translated. The report is shown in the UI and is ready for download as a CSV file. Read more about translation reports here. This action is only available for certain assets, such as those of the text type.	one asset	multiple assets
	Translations \| Translate Properties	Opens the Translate properties wizard .	one asset	multiple assets
	Translations \| Create translation order	Open a simple dialogue for creating a translation order. Please keep in mind the following: This action is only available for certain assets, such as those of the text type. The asset must also be a variant to be included into a translation order. The action only creates a translation order asset but does not place it. To place your order, you need to open the new asset and click on Send Order.	one asset	multiple assets
	Duplicate	Create a new asset that is identical to the selected one. In the web client, the duplicates will have a relation of "Duplicate of/Duplicates" type. In the desktop censhare Client, it is possible to select the relation type before saving the duplicate of an asset. By default, the assignment relation will be created. Changes on the duplicate assets won't be synchronized.	one asset
	Create working copy	Create a working copy that can be used by content managers responsible for the release process. Changes on those assets won't be synchronized but can be merged later as described here .	one asset
	Release working copy	Releases the working copy of the asset and merges changes to the original asset as described here .	one asset
	Create group	Creates a group of assets. Groups can be treated similarly to usual file folders on your PC. They come in handy when you want to export more than one asset using export groups .	one asset	multiple assets
	Show relations	Opens a list of asset that have relations to the selected asset.	one asset
	Delete asset \| Move to trash	Moves assets to the trash from where they can be restored later. Not available for assets with a working copy.	one asset	multiple assets
	Delete asset \| Delete	Deletes assets from the system immediately. Not available for assets with a working copy.	one asset	multiple assets
	Create social media post	Opens a wizard for creating social media posts as described here. This action is only available for image and video asset types.	one asset
	Variants	Read more about variants here. Available options are: Variant without update flag Variant with update flag Layout geometry variant Alias variant Transformation variant Resource replace variant	one asset
/	Archive / Dearchive	The Archive action will mark the asset for archival. This prevents assets from being deleted. In the web UI, the asset will remain accessible normally, e.g., through a search. If you want to revert this restriction and make assets deletable again, click Dearchive.	one asset
	Export \| Export module assets	Exports asset master file, asset XML file, and – for media assets – a thumbnail and a preview.	one asset	multiple assets
	Export	Opens a transformation selection dialogue. Upon selecting a transformation, the assets will be exported as described here .	one asset	multiple assets
/	Add to favorites / Remove from favorites	Adds to the Favorites list which: can be accessed in the left navigation pane is a group type asset that can be used for Ad-hoc exports with Export groups	one asset	multiple assets
/	Add to watchlist / Remove from watchlist	Adds to the Favorites list which: can be accessed in the left navigation pane is a group type asset that can be used for Ad-hoc exports with Export groups	one asset	multiple assets
/	Add to pinboard	Adds assets to the pinboard .	one asset	multiple assets

To go back to your list

If you want to get back to the original list after performing any actions on the assets, you have two options. For searches, you can find everything in the left navigation pane, under Open. The original search and all lists that you created out of it, will be displayed there. Alternatively, you can switch between open assets, lists, and – if applicable – Properties Editor using the arrows on the top left.