Edit user profile

Manage your personal data, profile picture and define, which of your data you want to share in censhare. You can access your personal profile in the user menu.

Your first user journey

Introduction

When a user is added to censhare, the system creates a Person asset that stores personal data. You can access this asset in the user menu in the top navigation. Click your user name and select the "Show profile" menu item. Your person asset opens in a new asset page. The asset shows personal data as well as asset relations to your organization and to your work. For example, your tasks, themes, assets for which you are the author, calendars or contracts. This article describes the widgets and tabs available in the person asset of the censhare standard configuration. Depending on your system configuration, the available widgets and tabs can vary.

The data protection options described in this article are only available if the Person asset is associated with a user account. In censhare, there are also non-user-related Person assets. For these, the data protection options are not available.

Personal data protection

In your person asset, censhare stores personal data that fall under the EU's General data protection regulation (GPDR). By default, these data are hidden from other users. For example, if another user searches for your name and opens your person asset, these data are not shown. If other assets or widgets retrieve data from your person asset, these data are not shown. For example, in the "Upcoming birthdays" widget, your birthday does not appear if you did not allow the sharing of your personal data.

In your person asset, widgets that contain personal data that fall under the EU's General data protection regulation (GPDR) are marked with an icon:

Icon	Description
	The data in this widget are hidden from other users.

The following widgets contain personal data that fall under General data protection regulation (GPDR):

Contact widget ("Overview" tab)
Person widget ("Overview" tab)
Properties widget ("Targeting" tab)

Overview tab

Widget/fields	Remarks
Assigned preview	In this widget, you can add or change your profile picture. The profile image is displayed in the top navigation on the right with your name. You and other users will see the profile image as a preview image for your “Person” asset in asset lists or in the asset chooser dialog as well as in the "Birthday” widget. To upload a profile image, drag and drop the desired file to the “Assigned preview” widget. Alternatively, you can upload an image using the operating system’s file selection dialog. For more information on this see Assigned preview widget.
Contact	Enter and edit your contact data.
Phone	These fields are optional. You organization may want you to fill out these fields or do that for you. You can always control the visibility of these data.
E-mail
Other
Address type
Coordinate
Allow view contact data	Note: The data protection options described in this article are only available if the Person asset is associated with a user account. By default, your contact data are hidden to other users. If you want to allow other users to see these data when they open your Person asset, switch the button to "On". Note: Do not share any data if you are not sure who can access your data. The General data protection regulation (GPDR) ensures that individuals can decide about the usage of their personal data.
Person	In this widget, you can edit your personal data.
Salutation	These fields are optional. You organization may want you to fill out these fields or do that for you. You can always control the visibility of these data.
Title
Name
Gender
Birthday
Birthplace
Function
Department
Company
Allow view personal data	Note: The data protection options described in this article are only available if the Person asset is associated with a user account. By default, your personal data are hidden to other users. If you want to allow other users to see these data when they open your Person asset, switch the button to "On". Note: Do not share any data if you are not sure who can access your data. The General data protection regulation (GPDR) ensures that individuals can decide about the usage of their personal data.
Employed at	Shows Company assets that are assigned to you. The company in this widget is represented by an asset relation and independent from the asset property you enter in the "Person" widget.
Departments	Shows "Department" assets that you are assigned to. Departments represent as well teams and are used for Team workload planning. The department in this widget is represented by an asset relation and independent from the asset property you enter in the "Person" widget.
Open tasks	Shows assets that were assigned to you with a workflow and workflow step.
Author of	Shows assets that you have authored.
Social media	Shows other users that follow you and users that you are following. See also The "Community" tab.
Mentioned in	Shows assets in which you are mentioned in the asset content.

Resource tab

Widget	Remarks
Default availability calendar	Shows your availability calendar. If no calendar is shown here, click the "+" button to assign an availability calendar. Create a new availability calendar asset or select an existing availability calendar asset. Your calendar settings are used to plan and calculate team availability." The calendar is used to calculate dates, durations and dependencies in projects.
Circles	Shows temporary and permanent working groups that you were assigned to.
Resource	In this widget you have the option of defining your settings for holidays. From the list, select the country, state or region for which you would like to select holidays. Holidays are shown in the “Team capacity” widget and used in the team planning process. For more information see the section "Defining holidays and regions" in the article Team workload planning.
Contracts	These widgets are for human resources purposes.
Goals
Skills
Costs

Targeting tab

Widget	Remarks
Properties	Enter and manage your socio-demographic and socio-economic data. Define your privacy settings.
Age	These fields are optional. Some field may not be shown in your system.
Age level
Partner in household
Size of household
Relationship status
Religion
Type of building
Construction method
Construction date
Garden
Location
Size of locality
Education
Household annual income
Annual income
Income level
Purchasing power prediction
Allow view socio-demographic data	Note: The data protection options described in this article are only available if the Person asset is associated with a user account. By default, the socio-demographic and socio-economic data are hidden to other users. If you want to allow other users to see these data when they open your Person asset, switch the button to "On". Note: Do not share any data if you are not sure who can access your data. The General data protection regulation (GPDR) ensures that individuals can decide about the usage of their personal data.
Target groups	Shows target groups that you were added to. To add yourself to a target group, click the "+" button in the widget header.

Media tab

This tab is part of the default asset page. It shows media assets related to the current asset.

Community tab

Widget	Remarks
Following	Shows other users that you are following in censhare.
Followers	Shows other users that follow you in censhare.
Bookmarks	Shows assets that you have bookmarked.
Likes	Shows assets that you liked.
Dislikes	Shows assets that you disliked.

Details tab

This tab is part of the default asset page. It shows administrative and technical properties of the current asset.

Communication tab

This tab is part of the default asset page. It shows annotations and comments that other users made in the current asset.

History tab

This tab is part of the default asset page. It shows the asset history and versions.

Administration tab

This tab is part of the default asset page. It shows administrative and technical properties of the current asset.